Supporting the Board of a public corporation

Background

The newly-appointed Chairman of the Board of a public corporation commissioned Rachel to organise and facilitate a two-day strategic development workshop.

Key skills used

· Identifying potential venues
· Event planning and co-ordination
· Liaising with high level executives
· Preparing meeting papers
· Minute-taking

Details of the project

Location: Researched potential venues; visited short-listed venues; liaised with the selected venue prior to, during and after the event (eg: setting out detailed requirements, negotiating charges, checking final bill).

Content: Liaised with members of the Board to establish the issues to be covered; developed papers in consultation with the Chairman; collated and disseminated meeting papers.

Event facilitation: Liaised with executives outside of the corporation in respect of their contributions to specified sessions; ensured all participants had full details of the arrangements for the event; took minutes during all sessions and produced minutes immediately following the event.

Outcome

The event took place to schedule, and to budget, with all agenda items covered, and all agreed actions recorded in a format which the Board then adopted as a new tool to help monitor and progress issues of strategic importance. All participants agreed that the event had been valuable, and should be repeated at least annually.

Case study update

The event was indeed repeated nine months’ later, and Rachel was again commissioned to make all the arrangements and to facilitate.

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